Should a PPO store an employee's I-9 form in that employee's personnel file?

Should a PPO store an employee's I-9 form in that employee's personnel file?

• A. Yes
• B. No
• C. Only for temporary staff
• D. Only if required by law

Answer: (B)

The appropriate handling of an I-9 form is critical for compliance with federal law. The correct answer indicates that a PPO (Private Patrol Operator) should not store an employee’s I-9 form in that employee's personnel file. Instead, I-9 forms must be kept in a separate file that is distinct from the personnel file. This is essential because I-9 forms contain sensitive information related to an employee's eligibility to work in the United States, and keeping them separate helps ensure confidentiality and compliance with regulations. Additionally, the I-9 form must be available for inspection by authorized government officials, and maintaining it separately allows for easier access in case of an audit. Thus, understanding the specific handling guidelines for I-9 forms sets the foundation for proper record-keeping and adherence to employment laws.

The appropriate handling of an I-9 form is critical for compliance with federal law. The correct answer indicates that a PPO (Private Patrol Operator) should not store an employee’s I-9 form in that employee's personnel file. Instead, I-9 forms must be kept in a separate file that is distinct from the personnel file.

This is essential because I-9 forms contain sensitive information related to an employee's eligibility to work in the United States, and keeping them separate helps ensure confidentiality and compliance with regulations.

Additionally, the I-9 form must be available for inspection by authorized government officials, and maintaining it separately allows for easier access in case of an audit. Thus, understanding the specific handling guidelines for I-9 forms sets the foundation for proper record-keeping and adherence to employment laws.